Who are we
Stewart Travel Management is a trading name of Stewart Travel Limited.
The Stewart Travel Limited group of companies includes: Stewart Travel; Stewart Travel Management; CruiseKings; Scotland’s Cruise Centre; My Canada Trips; TripsBeyond; Santa Claus Trips; DanceKings; GolfKings; and SkiKings.
What information we collect from you
We may collect and process the following information about you:
You may however visit our website anonymously by changing the settings on your browser.
You are under no obligation to provide any such information. However, if you should choose to withhold requested information, we may not be able to process your booking or provide you with certain services.
How we use your information
We will use the information you provide to:
processing your booking;
sending you a booking confirmation;
assessing your needs to determine suitable products of services;
sending you requested product or service information;
sending you product updates;
administering your account;
We will not pass your information to third parties for the purposes of them contacting you regarding their products and services.
Who we share your information with
All calls into and from Stewart Travel Management may be silently monitored and/or recorded for training and quality purposes.
If you make a booking, we may pass your personal information to other relevant suppliers of your travel arrangements such as airline and transport operators and accommodation providers. This may also apply to any sensitive personal information that you give to us, such as details of any disabilities or dietary/religious requirements. Your personal information may also be passed to travel agents, tour operators, government, enforcement and security agencies and to the public authorities of any country in your itinerary, including immigration and customs authorities. If we cannot pass your personal information on as outlined here, we cannot properly fulfil your booking.
We may disclose your personal information to any of our affiliates, or to our agents or contractors who assist us in processing bookings, providing the services we offer through the Stewart Travel Management, processing transactions, fulfilling requests for information, receiving and sending communications, updating marketing lists, analysing data, providing support services or in other tasks, from time to time. Our agents and contractors will only use your information to the extent necessary to perform their functions.
In the event that we undergo re-organisation or are sold to a third party, you agree that any personal information we hold about you may be transferred to that re-organised entity or third party.
We may disclose your personal information if required to do so by law or if we believe that such action is necessary to prevent fraud or cyber-crime or to protect the Site or the rights, property or personal safety of any person.
How we protect your information
We place great importance on the security of all personally identifiable information associated with our users. We have security measures in place to attempt to protect against the loss, misuse and alteration of personal information under our control. For example, our security and privacy policies are periodically reviewed and enhanced as necessary and only authorised personnel have access to personal information. Whilst we cannot ensure or guarantee that loss, misuse or alteration of information will never occur, we use all reasonable efforts to prevent it.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our booking platforms or services, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
You should bear in mind that submission of information over the internet is never entirely secure. We cannot guarantee the security of information you submit via Stewart Travel Management whilst it is in transit over the internet and any such submission is at your own risk.
It is advisable to close your browser when you have finished your user session to help ensure others do not access your personal information if you use a shared computer or a computer in a public place.
Where we store your information
How long do we keep your information
We will retain your information for as long as your account is active or as needed to provide you services. If you wish to cancel your account or request that we no longer use your information to provide travel agency services, you can contact us at the address detailed at the end of this document. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
In some circumstances we may store your personal information for longer periods of time, for instance where we are required to do so in accordance with legal, regulatory, tax, accounting requirements.
You have a right to request that we provide you with a copy of your personal information that we hold, and you have the right to be informed of; (a) the source of your personal information; (b) the purposes, legal basis and methods of processing; (c) the data controller’s identity; and (d) the entities or categories of entities to whom your personal information may be transferred, subject to a fee of no more than £10.00.
Rectify or erase personal information
You have a right to request that we rectify inaccurate personal information. We may seek to verify the accuracy of the personal information before rectifying it.
You can also request that we erase your personal information in circumstances where:
We are not required to comply with your request to erase personal information if the processing of your personal information is necessary:
You have the right to object to the processing of your personal information.
You can object to any processing of your personal information which has our legitimate interests as its legal basis, if you believe your fundamental rights and freedoms outweigh our legitimate interests.
Links to other websites
The Site may contain links to external websites. We are not responsible for the privacy policies or the content of such sites.
What are cookies?
Cookies are files which contain small amounts of information. The files are stored in your browser or on the hard drive of your computer or device.
What type of cookies do we use?
There are two types of cookie: session cookies and persistent cookies. Session cookies are deleted from your computer or device when you close your web browser. Persistent cookies remain stored on your computer or device until they are deleted, or they reach their expiry date. We use the following cookies:
Analytical/performance cookies. These cookies allow us to count the number of individual visitors to our website and to see how they move around the website when they are using it. This helps us to improve the way our website works, for example, by making it easier to find things.
Functionality cookies. These cookies are used to recognise you when you return to our website. This enables us to personalise our content for you, such as remembering your holiday search preferences. It also allows for live chat support during your browsing experience.
Targeting cookies. These cookies record your visit to our website, pages you have visited and links that you follow. We use this information to make the advertising shown on our website more relevant to your interests. We may also share this information with third parties to make our advertising on their websites more relevant to your interests. These cookies also allow you to share and send information to other websites.
What kind of information do we collect with our cookies?
When you visit our website, we may collect the following types of information from you: your IP (internet protocol) address, operating system, browser and device type, time zone setting, your country, the URL you came from, search details that you enter in our website, products you viewed or searched, page response times, website errors, length of time spent viewing pages, page interaction information, and the methods used to browse away from the page.
How do you block cookies?
We may update this policy from time to time. Changes in technology, legislation and authorities’ guidance may require us to inform you of the activities we undertake where it affects your privacy rights. You should check this page occasionally to ensure you are familiar with any changes.
Give our expert team a call today to see what difference we can make to your business travel management. We provide tailored travel booking solutions with the aim to save you time and money.